2020 Patient Safety and Risk Management Education
The Patient Safety and Quality Management Plan and Risk Management Program are both designed to protect the life and welfare of patients, visitors, employees and healthcare providers. Additionally, the Risk Management Program provides a framework to prevent adverse incidents by providing an environment in which potential risks to safety can be identified and managed.
Teamwork and participation among leadership, providers, and employees is essential. Improvement processes are based on the belief that risk reduction, patient safety, and process improvement can be achieved when everyone strives to improve their personal performance and the performance of the surgery center.
Employees, allied health professionals and physicians are responsible for actively participating in the functions of the Risk Management Program, working safely according to applicable standards of care within his/her licensure and position, reporting incidents and near misses, and identifying, recommending, and implementing corrective action(s) if needed.
In this course, we will review key components of the Patient Safety and Quality Management Plan and the Risk Management Program that is designed to meet AAAHC, CMS, and OSHA requirements.
- Outline the Organizational Structure of OISC
- Understand the credentialing, privileging and peer review process at OISC
- Understand OISC policies for Practitioner Impairment and Medical Staff Conduct
- Define a Culture of Safety
- Understand OISC visitor, observer, and sales representative/vendor guidelines
- Define an Incident and Adverse Incident
- Know what incidents need to be reported and how to complete an incident report
- Know what patient identifiers are used at OISC and the components of the Universal Protocol
- Know when hand-off communication should occur
- Review the OISC Emergency Operations Plan including Fire Safety, Severe Weather, and Loss of Electrical Power
- Outline procedures for handling medical emergencies including Code Blue and Malignant Hyperthermia
- Review electrical equipment safety and how to manage equipment that is malfunctioning or requires repair
- Review medication safety practices including Sound-Alike-Look-Alike medications, High-Alert medications, Do Not Use abbreviations, and labeling and administration
- Review facility Employee Right to Know hazards including chemical safety, what Safety Data Sheets are and where to locate them, ionizing radiation, and ergonomics.
Board of Governors
The Board of Governors meets at least quarterly and is fully and legally responsible for the operation and performance of the organization. The responsibilities of the Board include but are not limited to the following:
- Determining the mission, goals and objectives of the organization;
- Reviewing and approving amendments to the Medical Staff Bylaws;
- Adopting policies and procedures necessary for the operation of the organization;
- Ensuring that quality of care is evaluated and that identified problems are appropriately addressed;
- Approving all major contracts or arrangements affecting the care provided and ensuring that services are provided in a safe and effective manner;
- Development and oversight of the risk management program;
- Development, implementation and oversight of the organization’s infection control and safety programs;
- Approval and granting of clinical privileges and initiating and recommending to the appropriate department within Abbott Northwestern Medical Staff or to the Medical Board when corrective action is warranted.
Credentialing, Privileges, and Peer Review
Credentialing and Privileges
All physicians and allied health professionals (PA, NP, CRNA) must be credentialed and privileged to provide medical care at OISC.
The Board of Governors is responsible for the initial appointment, reappointment, and the granting of clinical privileges according to the Medical Staff Bylaws .
The Allina Health Credentials Verification Organization (CVO) provides credentialing and privileging services for OISC. Once all required information is obtained from the provider, the file is transferred to ANW Medical Staff and Allina Board for approval. When the approvals are complete, the file is then transferred to the Surgery Center Board of Governors for review and approval and placement on the roster of the Surgery Center Medical Staff.
All physicians and allied health professionals are reviewed for reappointment every two years.
Detailed privileges of all approved providers can be accessed on the AKN. Patient care → Medical staff resources → Medical staff clinical privileging.
Peer review is conducted on a continuous basis for all registered nurses, physicians and allied health professionals.
Review/audit of nursing documentation is performed by Office Coordinators as part of the Medical Record Audit and the Quality Specialist as determined by the Patient Safety and Quality Management Plan. Measures included in the Patient Safety and Quality Management Plan will be reported to the Quality Committee quarterly. RNs will be notified of documentation requiring immediate correction (i.e., missing signatures). Any trends noted will be reported to the Administrator.
Physicians and allied health professionals will have a minimum of two (2) charts or 3% of total cases, whichever is greater, peer reviewed for each year credentialed. The CEO performs peer review for the surgeons, PAs, and NPs, and the Medical Director performs peer review for the anesthesiologists and CRNAs. Findings and recommendations are documented on the Evaluation form. An action plan will be implemented for all charts determined to be unacceptable by the reviewer. If it is determined that the chart requires referral to the Board, it will be presented at scheduled quarterly meetings or sooner if deemed necessary.
In addition to routine peer review, patient cases with an unexpected outcome or adverse event will be referred for focused peer review. The findings of focused peer review will be reported to the Quality Committee for review and any necessary support for actions recommended and presented to teh Board during quarterly meetings.
Practitioner Impairment and Medical Staff Conduct
It is each privileged practitioner’s responsibility to assure the Board of Governors that he/she is able to provide appropriate care for patients according to the privileges granted.
Please review the Suspected Acute Practitioner Impairment policy.
Incapacitated Surgical Team Member
In the event a member of the surgical team becomes mentally or physically unable to provide patient care (i.e., ill), notify the Administrator. The Administrator will collaborate with the surgeon or anesthesia practice to provide continuity of care to the patient. For OISC employees, the Administrator will have available staff with the same licensing and/or competency take over for the incapacitated individual.
Medical Staff Conduct
All physicians and allied health professionals must treat all patients and persons involved in their care with respect, courtesy, and dignity and conduct themselves in a professional and cooperative manner.
Please review the OISC Medical Staff Conduct: Identifying, Reporting and Responding to Concerns policy.
Culture of Safety
Orthopaedic Institute Surgery Center (OISC) is committed to establishing a culture of safety.
A culture of safety encompasses these key features:
- Acknowledgement of the high-risk nature of our activities and the determination to achieve consistently safe operations
- A blame-free environment where individuals are able to report errors or near misses without fear of reprimand or punishment
- Encouragement of collaboration across ranks and disciplines to seek solutions to patient safety problems
- An organizational commitment to resources to address safety concerns.
Improving the culture of safety is an essential component of preventing or reducing errors and improving overall quality of care provided.
Visitors and Observers
OISC has guidelines for all visitors in an effort to provide a safe and secure environment for our patients, employees, and healthcare providers.
- Patients have the right to choose who may visit them and withdraw consent to visitation at any time.
- The number of visitors may be restricted in patient bays as requested by OISC staff.
- Visiting may be temporarily restricted for clinical care reasons (i.e., for a procedure or during the immediate post-operative recovery period). The patient and their visitors will be informed of the restriction.
- Visitors less than 18 years of age must be accompanied by an adult, other than the patient, at all times
Observers in the OR (excluding Sales/Vendor Representative)
Approval is required for all shadow observation or tour experiences and clinical training programs in patient care areas for where participants may access personal health information.
- Before any observer is allowed in the OR the following criteria must be met:
- Observation request must be received and approved prior to experience
- The patient agrees that students and other may watch the procedure as indicated on the Informed Consent
- Any visiting physician that is assisting in a procedure may so do only upon invitation and supervision of the primary physician and must have appropriate privileges for participating granted by the Board.
- No family members or friends of patients will be permitted in the OR, except in extenuating circumstances
- Observers should check in at the registration desk. They will be escorted to the appropriate locker room to don OR attire.
- The names of all observers should be recorded in the OR record.
Sales Representatives/Vendors in the OR
- Sales representatives/vendors must obtain approval from at least one of the following persons prior to entering the OR:
- Surgeon has the authority to determine necessity of vendor presence in their procedures
- Surgeon may request their preference during scheduling of the procedure
- Surgeon may inform the facility of their overall preference for vendor presence unless communciated otherwise
- Medical Director
- Surgeon has the authority to determine necessity of vendor presence in their procedures
- Sales/vendor representative should check-in with surgical services staff on arrival to the facility. A company identification badge should be worn.
- The patient must agree that students and others may watch the procedur as indicated on the Informed Consent. The circulating RN will confirm this prior to entry to the OR.
- Sales/Vendor representatives are prohibited from providing services as an active participant in patient care. They may provide consultative services for the use, care, demonstration, handling, and maintenance of their products or their services. Reps are not allowed to scrub or be involved in the sterile field, such as opening sterile supplies.
- The number of reps in a single OR should be limited to two, unless otherwise requested by the surgeon.
- The name(s) of all reps in the OR should be recorded on the OR record.
An incident is any occurrence that is not consistent with the routine care or operation of the facility and includes patients, visitors, employees, allied health professionals (CRNA, PA, NP), and physicians.
An adverse incident is defined as:
- An unexpected occurrence during a health care encounter involving patient death or serious physical or psychological injury or illness, including loss of limb or function, not related to the natural course of the patient’s illness or underlying condition
- Any process variation for which a recurrence carries a significant change of a serious adverse outcome
- Events such as actual breaches in medical care, administrative procedures, or other events resulting in an outcome that is not associated with the standard of care or acceptable risks associated with the provision of care and service for a patient
- All events involving reactions to drugs and materials
- Circumstances or events that could have resulted in an adverse event (near-miss events)
Incidents and near misses should be reported so they may be investigated to identify the basic or causal factors underlying the incident and potential improvements in processes or systems, if they exist, to reduce the likelihood of such incidents in the future.
An incident report should be completed for the following events involving a patient, visitor, employee, physician, or allied health professional. Forms can be found at the nurse’s station.
- Accidents (i.e., hand smashed in door)
- Elopement or departures AMA
- Physical or verbal assault
- Sexual aggression or behavior
- Altercations, abuse or threats
- Person without decision-making capacity discharged to the wrong person
- Confidentiality breach
- Electric shock
- Device/equipment malfunction
- Foreign object retention
- Incorrect needle/sponge count
- Wrong site/side/patient/implant/procedure
- Sterilization/sterile supply event
- Procedural complication
- Case cancellation
- Medication error
- Adverse reaction to drugs and materials
- Patient transfer or admission to acute care facility
- Pressure ulcer obtained after admission to facility
- Mislabeled specimen, unlabeled specimen, missing/lost specimen
- Significant IV infiltrate
- Inappropriate exposure to x-ray
Incidents that should be reported are not limited to the above list. These are examples. Any event that is not consistent with the routine standard of care/outcome should be reported.
**If the incident resulted in injury or potential harm it should reported immediately to a physician to develop a treatment plan and to the Administrator.
Instructions for completing the Incident Report form
- Complete the form as soon as possible following the event
- It should be completed by the individual(s) involved
- DO NOT write conclusions, opinions, admissions, or accusations (incident reports can be subpeoned)
- No copies are to be made of the incident report
- Do not place the incident report in the patient’s medical record
- Give the completed incident report to the Administrator
Instructions for documenting the incident in the medical record for events involving a patient
- Document only the direct medical care provided (i.e., Medication Error – document the medication name, dose, route, and who administered. If error required medical treatment, document the treatment/care provided)
- DO NOT document that an incident report was completed
Certain adverse incidents must be reported to the state according to the Minnesota Adverse Healthcare Events Reporting Act. Click on the button to view a complete list of reportable events. Minnesota Adverse Events
In accordance with federal law and regulation, serious injuries, illnesses, or deaths related to a device must be reported to the medical device manufacturer, the FDA, and the Minnesota Department of Health.
**If there are other quality, safety or hazard concerns, please report them to the Administrator or complete a Quality Concern Tracking Form for follow-up and corrective action if indicated.
At least two patient identifiers are used to reliably identify the individual as the person for whom service or treatment is intended and to match the service or treatment to that individual.
The two primary patient identifiers used at OISC are the patient’s name and date of birth. A white identification band will be placed on all patients on admission following a verbal confirmation from the patient. All patients shall be identified by identification (ID) band. If the ID band is not accessible, the patient label on the Informed Consent becomes the patient’s ID band.
The Universal Protocol is a process that includes multiple strategies to prevent wrong site, wrong person, wrong procedure/surgery. It applies to all procedures requiring written consent and all areas where procedures are performed. The protocol requires active involvement and effective communication among all care team members and the patient to the extent possible. A real time, evidence-based procedural safety checklist is used to enhance the reliability of performing the correct safety actions for all patients all of the time.
The three parts to the Universal Protocol are:
- Pre-procedure Verification
- Site Marking
- Time Out
If at any point in the verification process a discrepancy is discovered, the procedure is stopped and does not continue until the discrepancy is resolved.
When patient care is transferred from one licensed care provider or team of caregivers to another licensed care provider or team of caregivers, hand-off communication will occur.
The objective of the hand-off communication is to provide accurate information about a patient’s care, treatment and services, current condition and recent or anticipated changes.
Hand-off communication should occur, but is not limited to, the following situations:
- Nursing change
- Physician transferring complete responsibility for a patient
- Temporary responsibility for staff leaving for a short time (i.e., break)
- Anesthesiologist/CRNA report to the PACU nurse
- Circulating nurse reportint to the PACU staff, when applicable
- Physician or nursing hand-off following transport to a hospital or other care facility
Hand-off communication can occur written, verbally or face-to-face. The transfer of information should occur in the SBAR format, as known at the time of transfer and as applicable.
- S. Situation: Describe the current situation (identify patient, state problem/procedure and current conditions)
- B. Background: Explain the pertinent history
- A. Assessment: Summarize your analysis of the issue (plan/accurate information about car, treatment and services; precautions/current conditions and recent or anticipated changes
- R. Recommendations: What actions are you asking for or what you think would be helpful (person to contact for questions or more information is needed)
Emergency Operations Plan
The OISC Emergency Operations Plan (EOP) outlines the basic infrastructure and operating procedures utilized to mitigate, prepare for, respond to, and recover from emergency situations that tax the routine operating capabilities of OISC.
The EOP has been developed to manage internal and external emergency situations. This plan identifies the capabilities of OISC and establishes response procedures to care for patients, staff, and visitors who are present in teh facility when an emergency incident occurs.
OISC performs an annual all hazard vulnerability assessment (risk assessment). The top three events identified for 2020 are:
- Fire (Internal)
- Tornado (Severe Weather)
- HVAC Failure
Other potential emergency situations/hazards and responses are documented in the Department Specific Safety and Orange Alert Plan binder located at the nurse’s station. Emergency codes are reviewed annually online via the Learning Management System (SABA).
OISC activates its EOP at a minimum of four (4) times per year on a quarterly basis. The activation is either the result of an actual event or planned drill. In addition, OISC will conduct quarterly fire drills. Drills include, but are not limited to:
- One (1) Malignant Hyperthermia drill
- One (1) Cardiopulmonary Resuscitation (CPR) drill
Click on the following button to review the 2019 Emergency Operations Plan. Staff are required by CMS to complete EOP training, including policies and procedures annually.
Fire Safety Plan
Fires are considered a preventable occurrence and fire prevention is the responsibility of every member of the surgical team. All employees and providers are expected to know locations of local fire pull stations, extinguishers, evacuation routes, and the location of the Orange Alert Plan binder, which includes evacuation instructions specific for OISC.
The Center for Outpatient Care is a fully sprinklered building.
A fire watch will be initiated by the Administrator or designee if required fire protection systems (fire alarm and/or sprinkler system) are out of service for ten or more hours in a 24 hour period and will continue until all patients have been discharged or evacuated from the facility or the impaired system(s) have been restored to normal working order.
No new surgical procedures will be started if a fire watch is initiated. Fire watch duties will be assigned by the Administrator or designee. The individual(s) serving as a fire watch may have no other duties assigned to them while the affected fire protection system is out of service and carry a cell phone with them for fire department notification. The individual will perform continuous tours of area(s) affected by the impairment at not less than 30 minutes intervals, watching for and promptly reporting any incidents of fire, visible smoke, or strong smell of smoke or other unwanted odor.
Alert Red Procedure
Alert Red procedures will be followed for fire or visible smoke in the facility and all employees will enact the fire safety plan, or RACE, together as a team.
OISC is a Prepare to Relocate or Defend in Place facility that contains more than one smoke compartment that makes horizontal relocation/evacuation possible. If the fire alarm is activated by another suite in the building, OISC will prepare for evacuation and await orders from the Fire Department.
Preventing Surgical Fires
1. Fire Risk Assessment
- Completed by the procedural team as part of the Universal Protocol Procedure Safety Checklist prior to the start of the procedure
- Based on a three point system (one point given for each of the following):
- Open oxygen or nitrous oxide source
- Use of an ignition source or any device that generates heat
- Surgery/procedure above the xiphoid
2. Protocol to prevent surgical fires for all cases (fire risk assessment score of 0-3):
- Follow the manufacturer’s instructions for use and dry time when applying any surgical skin antiseptic solution.
- Ensure that all alcohol based prepping solutions are allowed to dry and fumes have dissipated prior to applying surgical drapes.
- Prevent pooling of prep solutions. If pooling occurs, soak up excess with a sterile towel and then remove the towel from the prep area.
- Add a separate basin or graduate of sterile water or saline to the case set-up for fire suppression purposes.
- Check all electrical equipment before use.
- Activate heat source only when tip is in sight and place in holster when not in use.
- Ensure that exposed end of light cables and heat sources are not left lying on the drapes when turned on.
- Remove unneeded foot controls from the operating area.
- Use irrigation on burrs and saws when needed.
3. Additional precautions should be taken for a fire risk assessment score of 3 and discussed during the Time Out.
Click on the following button to view a Fire Safety Video (18 min) produced by the Anesthesia Patient Safety Foundation.
Alert Red Procedure
In the event of a fire, remember the acronym RACE.
RESCUE persons in immediate danger (consider own safety and assess the situation before taking action by moving anyone in danger to a safe area). If necessary perform a horizontal evacuation to the next smoke zone or set of fire doors.
ALERT by activating the nearest fire pull station. Call 9-911 to notify the Fire Department of the fire immediately. Indicate location and type of fire. Use the code phrase: “Alert Red” to verbally communicate the need to initiate RACE to fellow employees.
CONFINE fire and smoke to the smallest possible area by closing all doors. Inform patients/visitors of situation. Keep patients and their visitors in the patient room. Clear the area of corridor clutter.
EVACUATION/EXTINGUISH. Consider own safety. Fight the fire only if you are not putting yourself in danger.
PULL the pin located at the top of the fire extinguisher.
AIM the fire extinguisher at the base of the fire.
SQUEEZE the levers together to release the extinguishing agent.
SWEEP the fire extinguisher back and forth in a slow steady motion across the base of the fire until it has been completely extinguished.
Emergency Procedures in the OR
In the event of a fire on or near the patient:
- Verbally announce the fire
- Stop the flow of all airway gases to the patient
- Immediately remove the burning materials and have another team member extinguish them. Roll burning materials (i.e., drapes) onto themselves to smother the fire
- Smother or douse the fire using sterile water or saline, or if needed, use a CO2 fire extinguisher (located in each OR) to put out the fire
- Activate the fire alarm and call 9-911
- If the fire persists, evacuate the patient, close OR doors to contain smoke and fire, turn off gas supply to room and communicate facility Alert Red
Preserve the scene until examined by the Fire Marshal and other designated officials by leaving the room and saving involved materials and devices for later investigation. Do not discard any items.
A weather radio is monitored at the registration desk by the Office Coordinators.
The Administrator will notify departments of all severe weather alerts received and will continue to monitor real-time weather information.
Severe weather conditions may indicate the need to move patients and visitors to inner rooms, hallways or lower level.
A Severe Weather Watch indicates that conditions are favorable to produce severe weather, however, no severe weather has been observed yet. This is a precautionary phase.
If a Severe Weather Watch is issued for Hennepin County, staff will:
- Notify patients and visitors of weather conditions and preparedness plan
- Close all blinds
- Close doors of unoccupied rooms
- Open doors of rooms with patients in them, if able
- Gather pillows and blankets in preparation of a Severe Weather Warning
- Review the facility Severe Weather Plan
During a Severe Weather Watch:
- Patients may be admitted to the preoperative department
- New procedures may begin in the OR and Procedure Room
- Patients may be discharged from the PACU
A Severe Weather Warning indicates that severe weather has been observed and is issued when a tornado, thunderstorm, funnel cloud,or other severe weather phenomenon has been sighted visually or detected by radar; the location and direction of movement, if known, are given.
- Notify patients and visitors of weather conditions and preparedness plan
- Office Coordinators will assist in moving patients and visitors in the OISC lobby to inner building hallways or lower level enclosed stairwell.
- Non-patient care staff should relocate to the lower level enclosed stairwell whenever possible
- Preop/PACU staff will assist patients and visitors to inner rooms in the facility (i.e. consult room, bathrooms), building hallways, or the lower level enclosed stairwell. Patients in the Preop/PACU department that are unable to relocate, should be moved furthest away from windows to the extent possible and protected with pillows and blankets. Nursing staff will stay with patients to provide continued monitoring and care as indicated.
- Staff will prepare to initiate the evaucation plan.
During a Severe Weather Warning:
- No new patients will be admitted to the preoperative department.
- OR and Procedure Room staff will continue the procedure in progress, but no new procedures may begin until an “all clear” is received.
Severe Winter Weather
The Administrator will continually monitor winter weather conditions.
He/she will make the decision when conditions warrant closing the facility. Appropriate staff will remain in the facility until the last patient is discharged.
In the event of an overnight winter storm, the Administrator will determine if the facility can safely operate (i.e. appropriate staffing, electrical power, etc.). The Administrator or designee will notify patients, staff, physicians and allied health professionals if the facility will close. Patients with be rescheduled through the surgeon’s office.
Loss of Electrical Power
OISC has emergency generators that supply the facility with power in the event the normal source of electrical power is lost.
In the event of a power outage:
- Notify building management (Welltower)
- Notify Allina Health Facilities
- Ensure that all critical patient equipment is plugged into outlets with emergency power (red outlets).
- Ensure flashlights or lanterns are available in inner room without emergency lighting and available as needed for backup lighting.
All procedures in progress at the time of the power outage will be completed but no new procedures will be started until the normal source of electrical power is restored.
The Administrator will determine if pending procedures need to be cancelled and rescheduled based on the time frame in which the electrical power is expected to be reestablished.
If the Heating, Ventilation and Cooling (HVAC) system fails, adequate air exchanges and temperature/humidity controls cannot be maintained in the facility.
In the event of an HVAC Failure:
- Notify building management
- Notify Allina Health facilities
All procedures in progress at the time of HVAC failure will be completed, but no new procdures shall be started until the HVAC has been restored.
The Administrator will determine if pending procedures need to be cancelled and rescheduled based on the time frame in which the HVAC is expected to be reestablished.
A Code Blue (cardiac or respiratory arrest) will be managed per current resuscitation guidelines by medical professionals with BLS and ACLS. The anesthesiologist will manage the code and assign tasks based on staff availability, job role, and licensure/certification.
Cardiopulmonary resuscitation will be initiated as indicated.
A crash cart with emergency drugs and supplies and a defibrillator for resuscitation and other medical emergencies is located in the Phase 1/Block Area. The contents of each drawer are listed and available on the crash cart and each drawer is labeled with a general description of contents (i.e., anesthesia, medications, etc.).
A Code Blue will be called via the overhead paging system or activated by pressing the Staff Emergency button in the preoperative/postoperative department or the Code button in the OR. The crash cart will be brought to the appropriate location.
The Administrator and all available staff and providers will respond to a Code Blue in the facility.
Emergency Medical Services will be notified by calling 9-911 as directed by the anesthesiologist and the individual will be transferred to the nearest acute care hospital.
Malignant Hyperthermia (MH) is a potentially lethal syndrome caused by a hypermetabolic state that can be precipitated by but are not limited to the administration of volatile inhalation anesthetic agents and depolarizing muscle relaxants such as succinylcholine. MH can occur once anesthesia has been completed.
MH symptoms include:
- Sudden rise in end tidal CO2 (often the first sign) in the OR
- Cola-colored urine
- Muscle rigidity
- Hyperthermia (late sign)
If the nursing preoperative assessment indicates a patient history of, susceptibility to, or risk factors for malignant hyperthermia, it will be referred for anesthesia review.
Management of a malignant hyperthermia crisis is the responsibility of the Anesthesia team. Therapy will follow the guidelines set forth by the Malignant Hyperthermia Association of the United States (MHAUS) and the MHAUS emergency hotline will be contacted for consultation.
Members of the surgical team and available staff will follow directives given by the Anesthesiologist and assist anesthesia as needed.
The MHAUS hotline number and the Emergency Therapy for Malignant Hyperthermia Protocol is available in each OR and on the MH Cart.
The MH Cart contains the following medications:
Dantrolene: up to 36 vials
Sterile preservative-free water for reconstitution
Sodium Bicarbonate (acidosis treatment)
Lidocaine (cardiac dysrhythmia treatment)
Dextrose 50% (with regular insulin to treat hyperkalemia)
Call 9-911 when the patient is stable for transfer as directed by the Anesthesiologist.
Electrical Equipment Safety
All electrical equipment must be inspected for functional testing and safety prior to its initial use.
Facility owned equipment is tagged with an equipment control sticker (ECN) and an orange sticker is affixed to non-owned equipment.
Testing of all electrical equipment is performed by Allina Biomed/CES or other contracted service (i.e, Steris for sterilizers). Preventative maintenance (PM) schedules and frequencies are determined by CES. Owned equipment with either CES PM or CES Safety Tested stickers are part of the CES Medical Equipment Management Plan.
All electrical equipment should be inspected prior to use for operational integrity and immediately removed from service if it known or suspected of being unsafe. Remove from service all rquiment that is malfunctioning and/or requires repair and tag it. Tags are located in the Procedure Room. Contact CES or equipment manufacturer contractor to initiate an inspection and/or repair of the equipment.
Sound-Alike and Look-Alike (SALA) Medications
SALA medications can be confused for one another. These medications will be segregated to the extent possible/practical and a combination of capital and small letters will be used on labels in storage cabinets to reduce confusion and maximize safety.
OISC List of SALA Medications:
- epHEDrine and epINEPHrine
- hydrALAzine and hydrOXYzine
- HYDROmorphONE and morphINE
- HYDROcodone and oxycodone
This list is posted on the inside of the medication storage cabinets.
High-Risk or High-Alert Medications
High-risk or high-alert medications are those medications that carry a high risk for error and adverse drug events and outlined processes should be followed to reduce the potential for harm.
OISC List of High-Alert Medications
Regular insulin is the only insulin stocked at OISC.
All insulin and heparin doses must be verified by two licensed practitioners (RN, CRNA, MD) prior to administration unless there is an event in which the patient care needs are such that the practitioner is unable to leave the bedside to obtain the double check and/or a delay in therapy to obtain the double check would result in patient harm. The verification/double check should be documented on the appropriate form in the patient’s medical record.
OISC does not permit the use of certain abbreviations, acronyms, dose designations, and symbols that may be misleading, confusing, and have been prone to medication errors.
- U, u (for unit): Write “unit”
- IU (International Unit): Write “International Unit”
- Trailing zero (X.0 mg): Never use a zero after a decimal point. Write X mg
- Lack of leading zero (.X mg): Always use a zero before a decimal point when the dose is less than a whole unit. Write 0.X mg
- Q.D., QD, q.d., qd (every day): Write “daily”
- Q.O.D., QOD, q.o..d., qod (every other day): Write “every other day”
- MSO4: Write “Morphine Sulfate”
- MS: Write “Morphine Sulfate” or “Magnesium Sulfate”
- MgSO4: Write out “Magnesium Sulfate”
Medication Labeling and Administration
Always follow the Five Rights (plus one) for medication administration: Right Patient, Right Drug, Right Dose, Right Route, Right Time, and Right Reason.
All medications that are not immediately administered must be labeled with the date and time of draw, initials of the person drawing, medication name, strength, and beyond-use date and time (CMS). All medications prepared at OISC are categorized as “immediate-use” and must be administered within 1 hour of preparation time.
Medications should not be stored or transported in pockets or clothing. This practice increases the risk of contamination, errors and adverse events.
The individual retrieving a controlled substance from locked storage is responsible for the administration of the medication, except when controlled substances are necessary in the management of a medical emergency (i.e., LAST, seizures, etc.).
A drug guide can be found at the nurse’s station. There are also drug guides available on the AKN. Education & research → Library services
Facility Employee Right to Know
It is the policy of OISC to provide a healthy and safe work environment by educating employees on the hazards associated with their work. Employees shall have access to pertinent health and safety information and receive training about the hazardous substances, harmful physical agents, or infectious agents in the workplace.
Chemical Safety/Hazardous Substances
General Safety Rules:
- Use the product only as directed and for its intended purpose
- Use only patient care products on patients
- Never mix chemicals unless the label or user instructions say they can be mixed
- Read the chemical label. Wear the appropriate PPE, such as gloves, if directed
- Keep chemicals in the original container whenever possible
- Original labels on chemical containers must not be removed or defaced
- If a container is unlabeled, do not smell or taste it to try and identify it. Dispose of the chemical properly
- Never store any chemical with food or beverage.
- Limit spraying products, especially respiratory irritants, unless there is no other option available
- Never leave any chemical container open. This includes disinfectants or products perceived as safe.
- Wash hands after handling chemicals
- If a product is leaking, expired, or its appearance is changed from the norm (i.e., color), dispose of it properly
Safety Data Sheets (SDS)
SDSs provide specific information about the chemicals you use including the properties of each chemical, identification, hazards, composition, safe handling practices, and emergency control measures.
The SDS binder is located at the Nurse’s Station. An online SDS is also accessible on the Allina Knowledge Network (AKN). SDS
- A chemical spill kit is available in the decontamination room.
- Whenever a chemical spill occurs, it is the responsibility of the person(s) discovering the spill to initiate the spill response.
- For incidental spills, employee(s) directly involved in the spill cleanup must wear the appropriate personal protective equipment (PPE) required by the material SDS.
- An emergency spill response will be initiated when:
- Response requires effort by employees from outside the immediate release area.
- Release requires evacuation of employees in the area.
- Poses conditions that are immediately dangerous to life or health
- Exceeds lower explosive limit (LEL) or lower flammable limit (LFL)
- Has high exposure levels where the exposure limit could be easily exceeded
- Provided PPE and equipment may not handle the severity of the hazard
- Lacking data on important factors makes the situation unclear (i.e., unknown chemical)
- Any employee who believes they are being adversely affected from a chemical exposure must inform the Administrator.
- A Spill Response Form should be completed and submitted to the Administrator.
See policy S06 – Chemical Safety and Spill Response
Employees and providers will be supplied with radiation badges as deemed necessary by the Radiation Safety Officer. If provided, they are only to worn by the individual it is assigned. When wearing a lead apron, the badge is to be worn outside the lead apron at the chest or collar level.
- Time – keep the amount of time around a radiation source to a minimum
- Distance – maximize distance from radiation; move as far away from the radiation source that the procedure allows
- Shielding – wear appropriate protective shielding (lead apron)
Lead aprons will be supplied to the surgical team when the C-arm is used for a procedure.
Musculoskeletal disorders (MSDs) affect the muscles, nerves and tendons. Work related MSDs (including those of the neck, upper extremities and low back) are one of the leading causes of lost workday injury and illness. Healthcare workers can be exposed to risk factors at work, such as lifting heavy patients/items, bending, reaching overhead, pushing and pulling heavy patients, working in awkward body postures and performing the same or similar tasks repetitively. Exposure to these known risk factors for MSDs increases a worker’s risk of injury.
Work-related MSDs can be prevented. Ergonomics — fitting a job to a person — helps lessen muscle fatigue, increases productivity and reduces the number and severity of work-related MSDs.
The Ergonomics page on the AKN has multiples resources such as a work station self-assessment guide, chairs and ergonomic products, and strengthening and stretching exercises. Click on the following button to link to the Ergonomics page Ergonomics
- Use your strong leg muscles
- Keep objects close
- Tighten abdominal muscles
- Bend knees and squat
- Use proper life equipment and safe patient moving aids when available
- Ask for help when needed
- Keep head and shoulders up (keep spine curves in alignment)
The Orthopaedic Instistute Surgery Center is committed to providing patient care in a safe and caring environment.
Improvement processes are based on the belief that risk reduction, patient safety and process improvement can be achieved when everyone in our organization strives to improve their personal performance and the performance of the organization.
The safety of all patients, employees, practitioners and visitors is a leadership priority. Patient safety and Qualtiy Management as defined and practiced in our organization is:
- An organizational strategy and commitment of leaders, practitioners and employees
- A culture and environment supportive of employees and practitioners as they report errors, near miss events, and adverse incidents
- A patient safety and clinical performance monitoring process to improve patient care and safety, services, and satisfaction outcomes
Thank you for completing this education module. Please complete the following Attestation Form.
Agency for Healthcare Research and Quality. Safety Culture. https://psnet.ahrq.gov/primers/primer/5/safety-culture
Accreditation Association for Ambulatory Health Care Inc. 2013 Accreditation Handbook Including Medicare Requirements for Ambulatory Surgery Centers (ASCs). Quality Management and Improvement, Subchapter II – Risk Management.
APIC Position Paper: Safe Injection, Infusion, and Medication Vial Practices in Health Care (2016). http://apic.org/Resource_/TinyMceFileManager/Position_Statements/2016APICSIPPositionPaper.pdf
Minnesota Department of Health. Roadmap to Controlled Substance Diversion Prevention. http://www.health.state.mn.us/patientsafety/drugdiversion/divroadmap041812.pdf
Minnesota Department of Health. Minnesota’s 29 Reportable Adverse Health Events. http://www.health.state.mn.us/patientsafety/ae/adverse27events.html
U.S. Food and Drug Administration. Medical Device Reporting. http://www.fda.gov/MedicalDevices/Safety/ReportaProblem/default.htm
ECRI Institute. Surgical Fire Prevention. https://www.ecri.org/Accident_Investigation/Pages/Surgical-Fire-Prevention.aspx
Malignant Hyperthermia Association of the United States. What is MH? http://www.mhaus.org/
Institute for Safe Medication Practices (ISMP). ISMP’s List of Confused Drug Names. https://www.ismp.org/tools/confuseddrugnames.pdf
Institute for Safe Medication Practices (ISMP). ISMP List of High-Alert Medications in Acute Care Settings. https://www.ismp.org/tools/highalertmedications.pdf
Occupational Health and Safety Administration. Prevention of Musculoskeletal Disorders in the Workplace. https://www.osha.gov/SLTC/ergonomics/